Key Responsibilities and Accountabilities
• Person in charge of shipment follow up to designated forwarders.
• In charge in preparation of all shipping documents and dispatches with 10 days after vessel sail
• In charge of direct Ugacof sales contracts and all sensitive clients/destinations that require prompt documentations i.e. India, Korea, Sudan, China etc.
• Weekly Invoice posting and PURs Generation
• Update Ugacof clients on shipment status, issue invoices and follow up payment status
• Ensure update of SOL/UOL loading details and movement of stock to warehouses
• Build relationships with documentation authorities i.e. Ministry of Agriculture for phytosanitary, URA for preferential certificates etc and update Supervisor on any changes, challenges and innovative solution
• Reconcile UCDA documents and check/confirm CESS invoices
• Support managers with any other related duties as required
Qualifications and Education
• Bachelor’s degree or equivalent, with a focus on Logistics,
Business Administration.
• Other certifications are a plus.
Experience
• Minimum 3 year working experience.
• Experience in Logistics / coffee industry is a plus.
Technical Skills
• Good experience in working with data, modelling.
• Good knowledge of Excel, Word, Outlook.
• Knowledge of collaborative tools (MS Teams, SharePoint, etc.) Cargo, Power BI as a plus.
Other Competences
• Excellent analysis and organization skills.
• Ability to manage time and comply with deadlines under stress.
• Leadership & team spirit; pleasant with others, displays a good-natured cooperative attitude.
• Excellent, clear communication.
• Integrity-honest and has high level of ethics
• Dependability – reliable, responsible and dependable
• Confidentiality – deal with sensitive and confidential matters
Languages
• Fluent spoken English, and the languages of the area of operation.
• Any other language is a plus
Key results expected
• Forwarder Monitoring.
• Timely Document Processing.
• Documentation Accuracy.
• Timely System Updating. Timely and effective execution of tasks assigned
