+256 726392232

Human Resource and Administrative Assistant 7 views

Job Expired

Reporting to the HR/Admin Officer Bidibidi, the Human Resource and Administrative Assistant is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Bidibidi Office.

Key Duties and Responsibilities:

Human Resource

Recruitment

  • Assist generally in the human resource activities for the national employees (job adverts, interviews, contracts, and personnel files) for the IRC Bidibidi.
  • Maintain a recruitment resource database (CVs).

Staff Contracts

  • Draft and track of Staff Contracts/COS with the support of HR/Admin Officer.
  • Prepare the IRC staff list monthly in liaison with the HR/Admin Officer for Bidibidi/Yumbe.
  • Ensure an up to date filing system with all staff personnel information for easy and quick retrieval.

Medical Insurance and GPA

  • Submit and track medical forms for the newly recruitment staff at Bidibidi Office
  • Provide support to staff, follow up and report any issues staff are facing with the medical service providers.

Staff Leave

  • Maintain employee’s database for employee leave, employee performance evaluation and staff training tracking sheets.

Exit Management

  • Prepare exit evaluation grid, collate results, and provide copies to relevant managers in liaison with the HR & Admin Officer.

Reporting

  • Prepare monthly reports for Bidibidi.
  • Maintain the leavers and departure trackers monthly.
  • In liaison with the HR and Admin Officer –Bidibidi/Yumbe, prepare monthly payroll information for staff and forward to the Country HR Lead for payroll processing in a timely manner.

Timesheets

  • Maintain and update the timesheet tracking database for national staff in Bidibidi/Yumbe and file all timesheets appropriately.
  • Support with the online system (PROMISE) leave and Timesheet management for all staff.

Administration

  • Attending the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages.
  • Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
  • Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc) including telephone bills.
  • Under the supervision of HR and Admin officer, prepare monthly cash projections for the Human Resources/Admin Department.
  • Support with accommodation booking for guests, track visitors to your field site and prepare payments.
  • Maintain employee’s database for employee leave, employee performance evaluation and staff training tracking sheets.
  • Ensures OADF forms/Templates are replenished and updated.
  • Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staffs

 

Qualifications, Skills and Experience:

  • University studies/ Higher education in Human Resources, Business administration or any other related course.
  • At least 2 years of experience in similar position.
  • Proven skills in administration and human resources management.
  • Strong organizational, interpersonal skills.
  • Good administrative skills.
  • Strong written and oral English communications skills.
  • Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook.
  • Must be able to work independently while being a strong team player.
  • Strong skills in collaboration with multi-cultural and diverse teams.
  • A team builder with excellent people skills; must be culturally sensitive.

 

How to Apply:
All suitably qualified candidates are encouraged to apply online at the link below

CLICK HERE TO APPLY

 

Deadline: 4th December 2024

Please login with Candidate account to view more fields.
  • This job has expired!

Job Hustlers is a Ugandan job search and career advice platform, offering job listings and motivational tips to help users succeed in their careers.

CONTACT US

Location: Kampala, Uganda.

Phone: +256 726392232