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Payroll Officer 2 views

The Payroll Officer will be responsible for the accurate and timely processing of payroll. This role involves managing payroll functions in-relation to accuracy of attendance date, benefits, compensation and ensuring compliance with regulations while addressing employee queries related to the payroll.

 

Reports to: Human Resource Manager

Remuneration: Salary is market competitive

 

 

Key Duties and Responsibilities:

Payroll Processing:

  • Prepare and process payroll on a monthly basis.
  • Ensure accuracy in calculating wages, bonuses, overtime, and deductions.

Record Keeping & Data Entry:

  • Maintain up-to-date payroll records, including employee records, attendance records, new hire details, terminations and changes in employment statuses.
  • Ensure all payroll transactions are recorded accurately.

Time & Attendance Tracking:

  • Track employee attendance, hours worked and leave balances to ensure accurate payroll calculations.

Compliance:

  • Stay informed about changes in payroll laws and regulations.
  • Prepare reports on taxes and submit to Accounts/Finance for filing.

Reporting:

  • Assist in the general payroll documentation and reports for management, internal/external purposes.
  • Analyze payroll data for discrepancies and trends.

Employee Support:

  • Serve as a point of contact for employee inquiries related to payroll, including pay slips, deductions, and tax deductions.
  • Provide information to management on payroll policies and procedures.

System Management:

  • Assist in maintaining and upgrading payroll software and systems.
  • Implement process improvements.

Collaboration:

  • Work closely with the HR department to ensure smooth onboarding, off boarding processes including benefits enrollment.
  • Manage payroll deductions related to benefits/compensations.
  • Assist in resolving any audit findings related to payroll processes.

Training and Development:

  • Support training for new employees on payroll processes and systems.
  • Stay updated on best practices in payroll management and system enhancements.

Confidentiality:

  • Ensure the confidentiality and security of payroll information and employee records.

 

Key Performance Indicators:

  • Timely processing of payroll.
  • Number of payments made and processed.
  • Number of errors made.
  • Number of complaints from employees.

Qualifications, Skills and Experience:

  • Qualification: Bachelor’s Degree in Accounting, Finance, HR or a related field.
  • Linguistic skills: Fluent in English (Spoken & Written)
  • Experience: 4-5 Years’ Experience in Payroll Processing & administration.
  • Age: Between 35 – 40 Years
  • Residency status: Preferably Ugandan National or holder of Certificate of Residence, but open to Expatriates

Key Skills:

  • Strong attention to detail.
  • Proficiency in payroll software preferably Endeavour/ERP/SAP.
  • Knowledge of Microsoft Excel.
  • Knowledge of Labour laws, payroll laws and regulations.
  • Excellent communication skills.
  • Ability to work under pressure.

 

How to Apply:

If you would like to apply for this employment opportunity, please follow the below process. Submit your CV/resume to jobs@graphicsystems-ea.com

 

CLICK HERE TO APPLY

 

  • A shortlist of candidates may then be invited for a second round of assessments.
  • Once all assessments have been completed, a shortlist of candidates will be invited for an interview.
  • Once the interview process is completed, the selected candidate will be sent an offer letter.

 

Deadline: 15th December, 2024

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